To: All staff
From: Your Prefrontal Cortex
Date: 21 June 2011 : 8:41 AM
Subject: Management training and organizational direction.
This morning, prompted by David Eagleman’s book "Incognito” (which some of my staff and I read this weekend) and using some other ideas we have acquired about neurological function, my executive staff presented me with a very exciting idea. I think it’s a Big Idea. I’d like to share with you now, and I will provide you with more information as we develop the idea.
Now to explain the Big Idea.
As some of you know I and the Prefrontal Cortexes (PFCs) of other humans are widely considered to carry the out the executive functions of the brain. We PFCs make high level decisions, meddle occasionally, and don’t fiddle with the details. This is often due to incompetence rather than disinterest. Consider visual perception. PFCs can decide (as can a few others parts of the human brain) what the eyes are to look at. In some cases we are asked to help resolve ambiguous visual data. But when it comes to image processing--to taking the raw data, as it arrives from our retinas and other sense organs, and turning it into information that is useful to us and to the rest of the organism--well, there we are completely out of our depth. For that work we depend on teams of specialists in the primary and secondary visual cortex, in the superior colliculus, and in many other units of the brain. They, in turn depend on support staff, including millions upon millions of unheralded glial cells who do such a great job of keeping things together and running smoothly. (My thanks to all of you in my brain!)
Responsibly for executive function makes me metaphorically speaking, the CEO of this organization. This is one of several useful metaphors the Eagleman uses, and I will be writing about later. Following this metaphor, I have certain responsibilities. One of them is continuous learning and finding ways to improve organizational performance. Carrying out this responsibility led to the Eagleman book and this Big Idea.
Another of my duties as CEO is assessing organizational performance. Of course, we know that our performance is excellent relative to most human beings, but I now realize that we do that in spite of our management techniques, my own included. Most of them date from well before the stone age! Modern civilization and continuing education have given us better management techniques than the ones that we inherited form our hominid ancestors. But the fact is most of what I, and others in management have learned—beyond our caveman tricks—has been learned in a haphazard and accidental way rather than an organized and intentional way. Following this management metaphor: none of has an MBA; we’ve gotten where we’ve gotten through on-the-job training. Indeed often it’s just been on-the-job experience, and not even training. Effective yes, but not effective as I believe a more structured approach would be.
So I'd like to start by focusing attention on my management skills and those of our executive management team. I’d like to consider, and have us all think about how we might improve those skills. Here are some of my initial thoughts. These will be developed further as we develop and roll out this plan.
We can start by simply adopting this management metaphor more widely and more consistently. Metaphors are powerful tools for human brains. They can help us acquire new ways of thinking far faster than "classroom learning” can. This one has certainly helped me.
Another way we can improve is by introspection, using this metaphor as a guide. We can find places where there are "low hanging fruit” for management improvement. I believe there’s a lot of low hanging fruit around, and I intend to have us pick it.
Another is by explicit
management training. There are several parts to the management training syllabus that I'm beginning to have in mind, and which I will address in later memoranda.Another approach, which I particularly want to note for future consideration, is to find ways to get fast feedback through outside coaching, either from others, or in some mechanical way. Eagleman has a section in his book that describes how airplane spotters and chicken sexers are trained. (Yes, chicken sexers!) They are not and cannot be trained by teaching them a set of steps to follow because those who have demonstrably acquired these skills can’t explain how they do it. They just do it. Airplane spotters and chicken sexers, among others, are trained through fast feedback from experts. I think this is applicable my own training—and training for many others of us.
I am asking the executive team, and indeed any of you with management responsibilities, to start looking for opportunities to improve your management skills. You might think that there are limits that derive from our organizational structure, which dates from even earlier than our pre-stone-age management techniques. Indeed our organizational structure makes “stone age” look positively modern! But recent research indicates we can do quite a bit within the existing framework—if we work at it. Particularly we may be able to open new communication pathways between related functions and change some of the ways in which we delegate decision-making and other responsibilities, to mention just two.
So, I'd like each of you individually, and in your workgroups, to consider what this new direction might mean to you. I know it means change. And I know many of you (thankfully) are responsible for our organization’s homeostatic self-regulation. Operationally this means that your job function is to resist change. I thank you for your excellent service in the past, but ask you to reconsider your role with respect to these changes, and think how you might retain homeostatic control but not block progress.
I believe that a well thought out, well planned, widely understood, widely agreed on, and well executed change effort can take what is already a highly successful organization, and move us fairly quickly to levels of performance (and satisfaction) that I, and some others of us have only dreamed of. That’s what I am hoping to develop, deliver, and ultimately help manage.
This is not (and given the way we are organized it cannot be) a unilateral decision. I expect discussion and I hope that this memorandum will generate a lot of new, good ideas. We are an excellent team and I see potential for us to do a lot better--individually, as teams, and as an entire organization.
Let me close by reminding you of what (I hope) is well known to senior staff, but which I may have not made explicit in the past. We have an open door policy here. We are looking for new ideas. We are also very interested in exploring, not suppressing, dissent. If this plan heads in a direction that you don't like, or are concerned about, then metaphorically speaking, speak up. We’d like to hear about these opinions sooner rather than later. We may adjust plans based on your input. Or we may need to communicate more clearly so that those of you who don't see value in our changes can support them—or at least not oppose them. I can't promise that we will please everyone (indeed, given the diversity of our group, I can pretty much guarantee that some will be dissatisfied) but I can tell you that as much as neurally possible that I and executive staff will listen, will do our best to understand, and will attempt respond to every one of you intelligently and respectfully .
Because of the time I've spent writing this memo, I believed that I had cancelled this morning's executive staff meeting—until one of my staff reminded me that this memo has actually required considerable staff input. I agree, and thank all of you for your help. This is a much better document than I could have produced by myself. We’ll meet, as usual, tomorrow morning, to discuss these ideas, and others.
As you can tell, I'm very excited by this idea. The cynics among you will point out that I am very excited by almost any new idea. And I admit that this is true. But I believe that this idea is one that, like daily pages which I have sustained for more than three years, I will be able to sustain. Indeed my plan is to use daily pages, which has served the occasional function of my executive staff meeting, to help ensure that this process continues.
These proposed changes will be new for all of us, and I'd like continuous monitoring and feedback as we proceed. I know that all of you are busy with other responsibilities, but my staff and I consider this very important. Please do your best to prioritize accordingly and please pass the word to any who do not receive this memo directly.
I'd like to get feedback quickly and directly from those who are in feedback loops directly connected to the Prefrontal Cortex, and indirectly from those who are not. And unless there are extremely strong objections we will proceed immediately to implementation
I'm looking forward, as always, to working with you.
Regards,
“Mike”
Prefrontal Cortex
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